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The shift towards scheduled submissions reflects Japan’s broader plan to modernise its visa services
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While applications are not yet fully digital, industry experts expect pilot e-visa programmes for short-term business travellers in the coming years
From March 2, 2026, Japan will make prior online appointments compulsory for visa submissions at VFS Global centres in Chennai, Cochin, Hyderabad and Puducherry. Walk-in applications will no longer be accepted. The move applies to all visa categories, including tourist, business, student and dependent visas, according to the Consulate-General of Japan network in India.
VFS Global says the change aims to manage crowds more efficiently and reduce long waiting times. In recent months, applicants in these cities often faced queues of up to three hours during peak periods. The new system is expected to spread appointments evenly throughout the day and improve security checks.
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The update follows a sharp rise in travel from India to Japan
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Indian outbound travel to Japan increased by 28 per cent last year, supported by new direct flights between Chennai and Tokyo and business travel linked to preparations for the Expo 2025 Osaka
Apart from the appointment requirement, the visa process remains unchanged. The fee is ¥3,000 for a single-entry visa and ¥6,000 for a multiple-entry visa. Processing time continues to range between five and ten working days. However, Japanese authorities are reviewing a possible increase in the permanent residence fee, which could rise significantly from the current ¥10,000. Changes to naturalisation rules are also under consideration.
Indian companies sending staff to Japan should update their travel approval systems to include advance VFS appointment bookings. Missing a scheduled slot will mean booking a fresh appointment, which could delay travel plans.
